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Victorian Institute of Teaching

OVERVIEW

The Victorian Institute of Teaching (VIT) is an independent statutory authority for the teaching profession, whose primary function is to regulate members of the teaching profession. The VIT was established by the Victorian Institute of Teaching Act 2001 on 18 December 2002.

In summary, to assist Victorian Institute of Teaching in managing workflows and confidential data, Xello implemented SharePoint Online based content management solution. Xello created SharePoint site collection, setup document libraries and configured workflows. Xello also configured Azure Rights Management and setup information rights management policy.

The solution was made available on both computers and mobile devices with the customised information right management settings such as:

  • “Time bombed – date and time” documents for downloads
  • Documents can be collaborated or marked up with version control.
  • Documents when they are uploaded need to notify the administrator

The challenge was creating information architecture that was user friendly and had an intuitive interface despite the complex Information Right Management requirements provided by VIT. Xello created a responsive design and simplified document management lifecycle for ease of use.

As a result, VIT has a scalable solution that meets security and compliance requirements while ensuring unified policies are applied across every workload and every device. By doing so, VIT is not at risk of leaking confidential company data.

Client:

Victorian Institute of Teaching

Industry:

Education

Solution:

SharePoint

VIT needed a solution to manage productive collaboration and the circulation of confidential data.

The objective of this engagement was the implementation of SharePoint Online and to provide VIT with the ability to customise information rights management and workflows.

VIT wanted to provide staff with seamless collaboration – the ability to work with both inside and outside their organisation.

VIT now has the cloud security and compliance requirements they require, whilst allowing users to remain productive.

The Challenge

The Victorian Institute of Teaching (VIT) faced challenges in protecting confidential data and whilst allowing staff access and remain productive. They also wanted to eliminate manual processes to gain control of the sharing of content.

“Xello fulfilled all our expectations, they did not just meet them, they exceeded them!”

Bruce Lawrence

Technical Project Manager, VIT

The Solution

Xello implemented a customised information rights management and workflows specially designed VIT’s requirements.

The Outcome

As a result, VIT has a scalable solution that meets security and compliance requirements while ensuring unified policies are applied across every workload and every device. By doing so, VIT is not at risk of leaking confidential company data.

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